To create a distribution list, from within Microsoft Outlook select the address book by simultaneously pressing the CTRL, SHIFT and B keys. It is displayed below.

From within the Addess Book, click on File and then New Entry. A dialog box will appear to ask whether you would like to create a New Contact or a New Distribution List. Select New Distribution List, as shown below and click on OK.

In the name field, choose a descriptive name for the list. Some suggestions might be:

• The name should be unique and descriptive.
• Avoid using names or words that might be found in the Global Address List, for example your name or department.
• If you do use a common name, you may send to the wrong person instead of your new list!

The next step would be to select the people that should be in the distribution list. To do so click on “Select Members”.